Child Care, Camp and Preschool Forms

Thank you for registering for a YMCA Camp, Child Care, or Preschool program!

During the online registration and intake process, most of the information the YMCA is required to have on file will be completed. There are a few forms that do require signatures. Print out the below forms, complete them, and upload the completed forms, as needed.

Child Care and Camp Forms

Required Medical Forms for Preschool, School-Aged Child Care and Camp

Combo Camp Release Form

In accordance with Virginia licensing requirements, the PHYSICAL and IMMUNIZATION RECORDS for children 2 through 5 years of age, must be provided annually and have been performed within 12 months of the first date of attendance to meet licensing obligations for physical and immunization records.

For children 6 years and older, the PHYSICAL and IMMUNIZATION RECORDS must be provided upon enrollment. The child’s most recent physical is satisfactory. For children entering seventh grade at the time of enrollment, the IMMUNIZATION RECORDS must include immunizations required to enter seventh grade.

For your review and records, the programs’ respective Parent Handbooks are also listed below along with some helpful information the YMCA wants you to know about Child Abuse Prevention.

Shady Grove Family YMCA Preschool Parent Handbook

Shady Grove Family YMCA Tiny Two and Kinder Camp Parent Handbook


We now have a new comprehensive digital system designed for parents whose children are enrolled in our child care programs to easily upload required licensing documents and waivers.  In addition, you will receive program updates, announcements, and much more!

  • Be sure all scanned and uploaded documents are legible and easy for our staff to read.
  • Be sure you provide 2 emergency contacts.
  • We are encouraging all participants to upload vaccination cards for participants.  This is not a requirement, but it will be helpful in cases of exposure within YMCA programs.

Login to In-Care

Parent Overview Video about In-Care

Financial Assistance

The YMCA believes that income shouldn’t be a barrier to quality programs.  If you are interested in our financial assistance program, learn more about our income-based rates.  (Existing members should scroll to the bottom of the page.)

Solicitud, Manual y formularios medicos requeridos para el Campamento de YMCA